Email Profile Help
Building Your Profile
An EC Tenders profile consists of three main criteria: keywords, CPV (Common Procurement Vocabulary) codes and countries. On submission, your profile will be automatically fed into the main EC Tenders system and used to provide you with matching contract opportunities, which will be emailed directly to you on a daily basis. You may update your profile online as many times as you want completely free of charge using the username and password issued to you upon registration. Further information on building your profile is contained with the guidance booklet issued following registration.
Statistics
To ensure that your profile is working for your organisation, use the statistics which are contained at the bottom of every email that is dispatched to you. These will show you how often keywords or CPV codes are included in the contracts delivered to you. You may choose not to receive statistics. To specify your choice click on Preferences within your profile.
CPV Codes
CPV (Common Procurement Vocabulary) codes have been specially developed by the European Union for public procurement. CPV codes help to provide the most reliable and accurate method of locating relevant contract opportunities. By using the searchable database, you can select codes relevant to your products and services and paste them into your profile. You can conduct as many searches as necessary. Please remember to paste your selected codes after each search. CPV codes which are contained within your profile will be highlighted in your results.
Formats
Following completion of your EC Tenders profile, you will receive the contract opportunities as an HTML file. However, you may choose to receive this as text only or zipped HTML. Please click on Preferences within your profile if you wish to change delivery format.
Keywords and Phrases
To reinforce CPV codes, you can enter keywords and phrases applicable to your products and services. These words can either be complete words or open-ended fragments, eg. 'comput' will find contracts containing the word: 'computer', 'computers' or 'computing'. When searching for a phrase, you can again search for a complete phrase or leave the last word of the phrase open-ended, eg 'Management Consult' will find contracts containing the phrase 'Management Consultancy', 'Management Consultants' or 'Management Consulting'. If you want to find only exact words, eg contracts which contain the words 'Management' and 'Consultancy' (but not together as a phrase), then you would need to insert these words under 'Exact Keywords' (see next section). Keywords and phrases which are contained within your profile will be highlighted in your results.
Exact Keywords (Abbreviations, Acronyms, Company Names, etc)
You can search for abbreviations, acronyms and company names as well as exact keywords. These words cannot be left open-ended because EC Tenders will only search for exact matches. If you were to insert the word 'pen' it would exactly match the word 'pen' and not find contracts which contain words such as 'penicillin', 'pending', 'penetration' or 'pension'. By inserting a company name you will be notified of contracts that have been awarded to your competitors.
NB: Please ensure that your selection
is as specific as possible. It is not advisable to use words such as 'service', 'information', 'journal', 'maintenance', etc. These words are too generic and will provide you with irrelevant information. Exact keywords which are contained within your profile will be highlighted in your results.
Additional Email Addresses
You may specify that contract announcements matching your profile be emailed to as many email addresses within your organisation as you require, at a charge of £100 (€148 ) plus VAT for each additional email address to cover the licence extension.
Additional Profiles
You may choose to build more than one profile for your organisation. For a breakdown on costs please email ectenders@bipsolutions.com or call 0845 270 7091 for further information.
Countries
Select only the countries you want to receive contract notices from. You can choose from the specified list provided and make it as limited or comprehensive as you wish. If there is a country which does not appear in the list provided, you can enter it as a keyword.
EC Tenders Support
As an EC Tenders subscriber, you will have access to FREE support for both technical and contract information assistance and we will even build your profile with you. If you require further information or any assistance please email ectenders@bipsolutions.com or call 0845 270 7067.
Contract Notices or Awards
When compiling your personal profile you have the option to search for new contract notices and/or contract awards. By selecting contract awards you will be able to identify subcontracting opportunities and monitor the activities of your competitors. To receive both contract notices and contract awards indicate 'search both' on your profile. If you choose to receive both contract notices and contract awards these will be divided into categories in your results.
BiP's Online Services
As an EC Tenders subscriber you will receive access to all of BiP's online internet contract announcement information services. Upon registration you will be issued with a unique username and password allowing you to start searching through thousands of live and historic contract opportunities at no extra charge.
Scrolling
You can scroll through the contract notices (open and awarded) contained within your profile by using the Next and Previous links.
Printing
You can print individual contract notices (open and awarded) which have been issued on your daily email. Simply click on the Print Online link to go to the individual contract where you can print in the normal manner.